Are Perks and Benefits the Same Thing?

Katie Williamson July 12, 2016

We love perks so much we named our company after them.

But what are perks and how are they different than benefits when it comes to the workplace?

Benefits

Benefits are supplemental to salary and cover basic needs like health insurance, 401K plans, etc. While benefits are absolutely essential for companies, they also come at a price. Most benefits offered to employees cost the company something, unlike our favorite counterpart, the perk, which costs little to nothing for employers to implement.

Perks

Perks encompass everything from bike racks and lounge areas in the office to catered lunches and oh yeah, exclusive discounts on your favorite brands. While benefits are often costly, perks can be offered at a relatively low cost to employers but offer extreme value to employees. Offering perks alongside necessary benefits and compensation packages creates a powerful force when it comes to ensuring employees stay engaged and motivated in their offices. However, like all things, just making these perks available in and of itself is not enough to sustain and retain employees. As more and more businesses begin offering these incentive programs, competition increases when it comes to recruitment and retention. While nearly unheard of 20 years ago, workplace perks are more and more becoming the norm. Companies like Starbucks, Southwest Airlines, and other PerkSpot clients realize this, and that’s why offering perks are non-negotiable.

All Perks are Not Created Equal

So now the question is no longer, will we offer a perks program, but which program will we choose? Overwhelmingly, employees today request perks that improve their everyday lives, such as free gym memberships or discounts on everyday expenses such as groceries and cell phone plans. These programs are more likely to resonate with employees because they show that the employer is listening. It reaches the heart of what all employees truly desire: to be heard and understood. PerkSpot’s mission is to make that a little easier for employers. We negotiate the discounts so you don’t have to. We provide the tools to communicate with employees on how to use the platform, where to find the discounts, and even deliver the latest and greatest perks right to their inbox.

Want to learn more? Reach out to us at sales@perkspot.com

Don’t just offer perks. Offer the right ones.

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The Illusion of Busyness

Katie Williamson July 6, 2016

“I’m so swamped”
“Just trying to keep my head above water”

You may have uttered one of these phrases at some point this month, week or even just a few hours ago. But is it busyness that has us feeling overwhelmed or, like a mirage in the desert, is it merely an illusion?

Technology has advanced at such a rapid pace I wonder if we are really as busy as think or if we simply have an unhealthy relationship with time. In fact, I think deep down some of us like saying these phrases as if they somehow make us feel important or purposeful. Multi-tasking is no longer a skill that only the most successful possess, but something that inundates the ins and outs of our everyday lives. But while we may get things done when we multitask, we often neglect to do things well. We find ourselves running around from one task to another all for the sake of feeling “busy”, but never really accomplishing anything. Priorities are out of line and our work begins to suffer.

So how do we dispel the illusion of busyness in our lives? Is it even possible?

First of all, breathe. I think many of us grab our coffee and sit in front of our inbox dreading the day to come. When we let the weight of our tasks overwhelm us, it’s easy to lose sight of the big picture. Take a breath in the morning and spend time planning out your day. Prioritize tasks based on their importance and deadline. With a clear vision in front of us, the work will seem less monumental and more manageable.

Secondly, do something that you’re passionate about. We spend a lot of time just going through the motions of our days without focusing on the things that truly make us happy. If you’re truly passionate about your work (and I hope that you are!), spend time developing a new skill, read an educational book, or attend a seminar. These activities will renew your passion and keep you moving forward. If your passion lies outside your nine-to-five, jump into a cooking class, take photography lessons, or just spend time with your friends and family. Prioritizing our passions can refresh us and more importantly, give us purpose beyond our full agenda.

Remove the word “busy” from your vocabulary and start prioritizing. At the end of the day, you may not respond to every email in your inbox, but that doesn’t mean you weren’t productive.

Technology and the Office: Not Just for Silicon Valley

Katie Williamson June 28, 2016

When we think of company culture, words like “employee engagement”, “recognition” and “opportunity for growth” come to mind. But where does Technology rank when it comes to our values as an organization or company, and how is this affecting our employees?

As the CHRO of cloud-based finance and HR software Workday, Ashley Goldsmith, eloquently states, “We’ve found that you can’t create a culture just through values, new processes, or an organizational restructure. Those things are necessary, but we like to think of values as the beating heart of culture, processes and organizational structure as the brain, and technology as the nervous system that makes sure heart and head are working together to move us forward.”

Technology improves communication flow.

Cloud-based systems, video-conferencing software, and the like are paving the way for smoother communication in the workplace. The bonus is that many of these applications have free versions available. These tools enable employees to work smarter, not harder.

Technology fosters feedback.

Similar to improving communication, we use technology at PerkSpot to develop more ways to generate feedback, both internally and externally. We use platforms that allow our employees to respond to customer service issues quickly and efficiently. Meanwhile, internally, we use a system to monitor everything from typos on our site to larger kinks that need attention. In this way, we spend less time dealing with issues and more time finding solutions.

Technology encourages collaboration.

Messaging applications are great for encouraging collaboration amongst employees. While many feel that this constant communication decreases productivity, studies show that even when coworkers drift away from the task at hand, laughter shared helps promote creativity and innovation.

In the same way that the body cannot function properly without the nervous system, our offices cannot survive without technology.

What are some ways you use technology in your workplace? Leave us a note in the comments!

Thursdays are the New Fridays

Katie Williamson June 2, 2016

It’s no secret that the workplace has changed dramatically in the last 50 years. There are 53% more women in the workforce, The Family and Medical Leave Act allows employees to take up to 12 weeks of unpaid protected leave, and minimum wage has increased dramatically. It’s pretty amazing to see the progress we’ve made, but there’s one change that’s yet to make its way to the U.S.: The Four Day workweek.

In many European countries, four-day workweeks are the rule, not the exception. The Netherlands boast average annual wages of $47,000 and average only 29 hours of work per week. But for many companies in the U.S., the trend remains that working longer hours means an increase in productivity. But what if this isn’t the case? Whatever happened to “less is more”? Can this apply to our workplace?

No Time to Waste

Let’s be honest, there are plenty of times we procrastinate on projects or reschedule meetings until the last possible minute. With shorter workweeks, employers have found that there is less time to waste, so workers are more likely to remain focused and motivated. And for those who still need those 40 hours, some businesses have incorporated the four-day workweek by simply working longer hours during these four days. Workers then have the weekend to catch up on errands, spend time with loved ones, and get refreshed for the next week.

Thinking About Making a Switch?

Keep in mind these “Dos and Don’ts” for a successful transition.

Don’t: Make it a seasonal thing.

Some companies tend to offer shorter, summer hours, which is a great start, but often employees start resenting those days when they have to stay until five instead of leaving at three, or whatever the case may be.

Do: Make it a regular thing.

Spring, Summer, Winter, Fall – you wouldn’t require your employees to work only one part of the year, so why shorten their hours only during summer? To increase motivation year-round many companies start by offering a shorter workweek even in the winter months.

Don’t: Go all in.

Incorporating the four-day workweek means a huge change in the office, so make sure you think before you leap. Don’t make the change overnight but give your employees time to adjust.

Do: Take baby steps.

When it comes to big changes at the office, it’s best to take baby steps. For example, some employers start by having early release on Fridays instead of jumping right into the four-day workweek. They then examine productivity and employee engagement levels to ensure the plan is right for their office environment.

Don’t: Stay silent.

You may know the famous quote “Where there is no vision, there is no hope”. Don’t just make the change without stating the whys, whos, and hows.

Do: Provide clarity on the “fifth day”.

Are employees expected to be available on the fifth day? What extra work does this require for the other four days? It’s important to think through all the questions employees may have and provide clarity before incorporating this new policy. There’s nothing more frustrating than walking in the dark, so if you’re thinking about making the switch, be sure to shed light on the new changes.

Keep Employees Happy

One of the challenges many human resources departments face is keeping employees happy and engaged. Training new talent is expensive and time-consuming, so when focusing on employee retention, many companies are beginning to consider the four-day workweek. For companies that cannot afford raises or other employee benefits, this can be a great perk to offer employees who have been loyal to the company.

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The Art of Single-Tasking

Katie Williamson May 16, 2016

The convenience of the smartphone has turned us all into expert multi-taskers. We can listen to music, read our email, chat with friends and ride the bus, all at the same time. But how effective is multitasking really? Sure, we may get things done more quickly, but at what cost?

Here are a few reasons why you should choose to single-task:

Single-tasking focuses your attention.

When we switch rapidly from one task to another, our minds are never fully engaged in the work we are doing. Have you ever talked on the phone and driven at the same time only to discover you took a wrong street or drove a little too fast? This is because our brains were built to focus on one thing at a time. Choosing to do only one task at a time helps us focus our attention in a single area, so we are able to think critically about the task at hand.

Single-tasking requires taking your time.

So many of us receive an email and feel the need to respond within minutes – no matter if we’re sitting at the lunch table or getting ready for bed. But when we reserve bedtime for bedtime and work time for just that, we are much more efficient and less likely to make mistakes. Don’t send that email while you’re tired; wait until the morning to visit your inbox and make sure you’re responding with a clear head. Have a client who wants an immediate response? Shoot them a quick reply to let them know you’ll think about it and get back to them, or better yet, set the expectation before you leave the office that you prefer to respond with fresh eyes in the morning. You don’t always have to respond with an answer- chances are just acknowledging their request will be enough until the morning.

Single-tasking makes you present.

One thing that annoys me, but that I often still find myself doing, is leaving my phone out during meals. I have to say the majority of my coworkers at PerkSpot are good about keeping their phones put away during lunch, and I find that it fosters much better relationships and conversations. When we are constantly distracted, we are less likely to make memories and engage with others. Practice engaging in conversation without your phone beside you and you may be surprised at the memories you’ll make.

How-to Single-Task:

These tips will have you single-tasking in no time.

1. Incorporate #TablessThursdays

Pick a day of the week where you limit the number of tabs you’re using in your web browser. By choosing one day to be ultra-intentional about single-tasking, you’ll be amazed at how much you can get done.

2. Try the Pomodoro Technique:

Choose a task to be accomplished. If you’re embarking on a larger project, split it into a series of small, specific tasks.
Set your timer to 25 minutes (the length of one “Pomodoro”).
Work on your task until the timer rings.
Take a short break (up to 5 minutes).
After every 4 Pomodoros take a longer break (15-30 minutes).
Turn off phone notifications.
Set aside specific times for checking email throughout the day.

3. Use technology to your advantage.

Download extensions like Momentum, which reminds you of your to-do list every time you open a new tab in your browser, or One Tab, which consolidates all your tabs into one so you can go back later and review.

Hey Millennials, Quit Wasting Time

Katie Williamson May 5, 2016

Time is a precious commodity in our 21st-century lives. But, social media and streaming tv aren’t the only things that steal our time. Here are some ways to be more productive and stop wasting time, provided by older generations of workers.

Ask for help

It’s hard to balance confidence and humility in the workplace. Having a stubborn attitude when it comes to asking for help doesn’t demonstrate confidence, but can demonstrate arrogance or even ignorance. Everyone needs to be taught sometimes so instead of wasting time trying to figure it out on your own, don’t be afraid to ask for help. Your boss or coworker will admire your humility. This openness also creates a dialogue and builds trust in your relationship.

Focus on the positive

One of the biggest wastes of time can be focusing on our mistakes, others’ mistakes, or things we wish we could change. In my own experience, I’ve found dwelling on my mistakes actually causes me to make more errors. I get caught in my own head instead of remembering to double-check my work or again, ask others for help. When we fixate on the things we cannot change, it causes our creativity and innovation to stall, instead of moving forward.

How should we handle mistakes? A good friend of mine told me I need to allow myself to feel it. Once we feel the weight of it, we can forgive ourselves and move on. Be transparent and apologetic with others who may have been affected, learn from the mistake, and next time think hard before repeating the same error.

Choose happiness

It’s easy to spend time being unhappy in our jobs, relationships, or in other aspects of our life. I’m still a young professional, but I realized early-on my first choice for a career was not what truly made me happy. We spend a LOT of time at our nine-to-fives, so it’s important to leave each day feeling fulfilled. After some intense soul-searching, I decided to switch careers and have never looked back. Once I started doing work I enjoyed, I found other areas of my life felt more complete as well. Don’t waste time in a place that doesn’t provide value in your life.

This advice doesn’t just apply to our careers, but also in relationships or even the places we live. If the relationship isn’t healthy for you or the other person, get out of it. If you don’t love where you live, move. Frank Warren, the creator of the PostSecret movement, says “Be wise enough not to be reckless, but brave enough to take great risks.” Don’t make a rash decision because you’re fed up, but make sure you aren’t getting to a place where your unhappiness consumes you.

Don’t let your job define you

Lastly, it’s important to remember there is more to life than your work. Don’t let your whole life go by and regret not doing more because you spent all your waking hours at work, on your way to work, thinking about work, hanging out with coworkers… you get the point. It’s a big world out there and life is too short not to experience it. Plus, new experiences can make us more innovative in our workplaces. Win-win.

What’s some advice you would’ve given your younger self?

The Sweet Sound of Productivity

Katie Williamson May 2, 2016

Music & Productivity are a match made in heaven. One of the best things about PerkSpot is that we have music bouncing off the walls all day long.

However, we know that all music is not created equally. There are the rock jams that get us pumped up, the pop songs that the whole team can sing along, and the mellow acoustics that relax us at the end of the day. Here are a few tips for curating the perfect sounds for your day.

When X + Y = Zzzzzz

Crunching numbers is a part of almost every person’s job description at some point. To keep yourself awake, the best tunes for your intimate time with Excel are pop songs. So whether you’re into old-school Abba or have Bieber fever, pump up the pop jams to get your fingers and your mind flowing.

When you spill your coffee, forget your notebook, and get stuck in traffic…

Mornings can sometimes be the enemy. A personal favorite and a sure-fire bad-mood buster is Reggae. Nothing will help you forget the stresses of the day like being transported to a tropical island.

When Photoshop is your friend…

For the creative minds, we’ve got just the trick. Ambient or electronic music is what the doctor ordered to make you your best creative self.

When you’re tired of hearing the same playlist…

Generally speaking, a good rule-of-thumb is to choose songs with minimal lyrics. Here at PerkSpot, we’ll play jazz, blues, or even music in a different language because the lyrics tend to be less-distracting than your typical mainstream artists.

Music isn’t the only perk that helps improve productivity. Help your employees be more productive with exclusive discounts through PerkSpot!

The One Perk

Katie Williamson April 27, 2016

It’s no secret the 21st-century work environment looks a little different. From beer on tap and unlimited snacks to nap pods and open time-off policies, companies are striving to capture the attention of millennials with their extensive list of perks.

But, you don’t have to be a hip start-up or a trendy tech company to give employees what they want. There’s one highly underrated, but seriously important perk.

Every Employee Wants to be Appreciated

Each of us is born with different talents and skills. In fact, chances are you’re in your position because someone recognized your talent in one specific area and pushed you to pursue it. A quick “job well done” can go a long way in shaping our futures, especially when it comes to our careers.

Business Insider reports the average person spends over 90,000 hours at work in their lifetime. It’s no wonder we crave appreciation for the work we dedicate our lives to completing. No one wants to go through life wondering if they made a difference.

Treat employees like they make a difference and they will.

Jim Goodnight, CEO, SAS

Appreciating Employees means knowing their names.

One of the most obvious ways you can appreciate employees is learning their name. For those of us in a small office like PerkSpot, this isn’t a huge challenge. However, for larger companies, it’s even more important to take time to call employees by name. A simple “How’s your day going, Karla?” or “Nice work on the stats, Miles!” goes a long way. By giving positive, personal feedback the employee feels heard and believes their work is important to the success of the company.

Appreciating Employees means giving feedback.

One of the great things about appreciation is that it also provides an opportunity to correct as well. When you consistently and genuinely give praises, employees receive negative comments with more understanding. A well-balanced employee experience includes both corrections and commendations.

Appreciating Employees means significant ROI.

Employee recognition is free, making it the cheapest perk you can offer your employees. Plus, it’s also one of the most effective for productivity, employee happiness, and overall results. Undoubtedly, employee recognition is key to keeping employees engaged. We love Forbes’s definition of employee engagement: “Employee engagement is the emotional commitment the employee has to the organization and its goals.” The emotional commitment an employee feels comes from recognizing their accomplishments and attributing company success to their achievements. Increasing employee engagement through recognition can drive results as employees see the pay-off for their hard work.

Show your employees you appreciate them by providing exclusive discounts and recognition through PerkSpot!

Workplace Peer Pressure: Engaging Employees

Katie Williamson April 8, 2016

In his book, “Building a Magnetic Culture”, Kevin Sheridan, Chief Engagement Officer at Human Capital Management, discusses the different levels of engagement we find in the workplace and their effect on each other. Peer pressure is alive and well in our 21st century offices. Which means the engagement levels our employees experience can spread like a virus.

We’ll dive into the ways we can spread positive engagement.
First let’s discuss, as Sheridan details, the different types of employees we encounter:

Employee Types

Actively Disengaged Employees

are the “Negative Nancy”s of the workplace. They can be found constantly complaining, focusing on problems and openly expressing their discontent and negative outlook on their position.

Ambivalent Employees

are arguably the most dangerous type of employee because they’re often the hardest to spot. They are fulfilling their basic job responsibilities, but not much more. In fact, they rarely offer to lead projects or volunteer for extra opportunities. These nine-to-fivers just want their paycheck, with bags packed and feet out the door by five o’clock sharp.

Actively Engaged Employees

are the ideal type of employee. As engaged employees, they consistently go above and beyond their job description. They promote the mission and vision of the company’s brand, contribute new ideas, and are optimistic about their future in the company.

Making a Change

Because the majority of employees fall within the Ambivalent category, it’s crucial that they move towards becoming Actively Engaged versus Actively Disengaged.

In a previous article we discussed the importance of workplace friendships on both personal health and organizational success. This is evidence that peer pressure can be essential in driving the increase of employee engagement. One tactic managers can implement is putting these Ambivalent Employees in close proximity to Actively Engaged Employees through group projects and assignments. Because these Engaged employees thrive in environments where they can step up to the plate and lead others, it’s a great way not only to involve the Ambivalent, but also encourage and affirm those employees who are already engaging in positive ways.

Most of the time, however, we don’t associate peer pressure as being a positive force. Just like a high school bully, Actively Disengaged Employees can negatively affect every person in their surroundings. Their negativity can be a virus to the workplace. It’s important not to shy away from addressing this negativity as quickly as possible to not infect others. Because these employees are primarily motivated by their paycheck, it is not likely they will leave on their own initiative. For that reason, it’s crucial that managers speak with any actively disengaged employees.

Address the Whys

When speaking with these employees, it’s also important to assess why they may be feeling apathetic in their work. Many times there could be an opportunity for a constructive conversation. In fact, this conversation could even transform them into some of the mostly highly engaged employees in the organization. However, it is likely that the position or the company may not be a great fit for this particular person and, in that case, discuss transitioning them out of the company.

Taking a page out of Sheridan’s book, “Creating a workplace environment where Engagement thrives and Disengagement dies should always be a management priority.”

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